What Kind of Meeting Room Do You Actually Need?

1. What Type of Room Are You Planning?

Choose the scenario that best fits your needs:

A) Small Meeting Room (2 – 4 people)

• Short meetings, quick connection, simple technology.
• 👉 Example Solution: Huddle Room

B) Standard Meeting Room (4 – 10 people)

• Presentations, video conferences, regular meetings, reliable audio + camera.
• 👉 Example: Small Room | 👉 Example: Medium Room

C) Exclusive Video Conference Room (6 – 12 people)

• Important meetings, high-quality audio and video, professional appearance.

D) Conference Room (10 – 20+ people)

• Large rooms, multiple microphone zones, professional AV setup.
• 👉 Example: Large Room

E) Training / Learning Center

• Camera coverage, integration of multiple sources, advanced video technology.

2. Indicative Price Ranges by Complexity

To give you a basic idea:

Basic Solution 3 000 – 5 000 €

• Small rooms, BYOD (Bring Your Own Device – presenter uses their own laptop), simple camera + integrated speaker panel.

Advanced Solution 5 000 – 7 000 €

• Certified Teams/Zoom Room, high-quality camera, microphone with intelligent voice pickup.

Professional Solution 7 000+ €

• Boardroom setup, AI cameras, DSP (the “brain” of the room’s audio system), ceiling microphones, room control. (Exact price depends on the room, acoustics, cabling, and chosen ecosystem.)

3. How to Choose Between Technologies?

BYOD (Bring Your Own Device)

• Laptop → cable → everything works.
• Simple, low maintenance.

Teams Room / Zoom Room

• Controlled via an in-room device.
• Stable, professional, ideal for companies with high demands.

Pro-Level AV Integration

• For large rooms, complex presentations, and high-quality audio capture and mixing.

4. Which Scenario Best Matches Your Situation?

• “We want a simple and reliable room.” → Basic setup + BYOD

• “We want professional video calls without manual adjustments.” → Certified Teams/Zoom Room

• “We have a large meeting room and need top quality.” → Pro-Level AV Solution (DSP, multiple sources, ceiling microphones)

• “We run training sessions / hybrid workshops.” → AI tracking + advanced cameras + multiple input integration

5. Most Common Mistakes When Choosing Meeting Room Technology

1. Choosing a solution based on price rather than room size and purpose.

2. Selecting the wrong technology and attempting DIY setup.

3. Incompatible combination of camera and microphone system.

4. Overloading the room with technology that goes unused.

5. Underestimating acoustics (a key factor – invisible, but audible).

Why Clients Choose MediaTech?

• 30 years of experience in audiovisual technologies.

• Comprehensive service: Professional design + installation + support.

• Certified partner for Teams/Zoom/Webex/Google Meet solutions.

• Member of PSNI Global Alliance: Guarantee of global quality standards.

• Exclusivity: Extensive partner portfolio with direct collaboration with manufacturers.

Tip:

If you’re unsure which type of room is right for you, our team can quickly guide you over a short call, help classify your situation, and recommend the best solution. This way, you won’t waste time on the wrong choice.